Last updated: 3 September 2026
Watton-at-Stone Scouts & Guides respects your privacy and is committed to protecting the personal information you provide to us.
This privacy policy explains what information we may collect through the New Hut fundraising website, why we collect it, how it is used and the choices you have regarding your information.
Who we are
This website supports the fundraising campaign for a new Scout and Guide hut in Watton-at-Stone.
The campaign aims to provide a modern, accessible and sustainable facility for local Scouts, Guides and the wider community.
For questions about this privacy policy or how your personal information is handled, please contact:
Watton-at-Stone Scouts & Guides
Email: richard.wing@hertfordscouts.org.uk
Information we may collect
We aim to collect as little personal information as possible.
Depending on how you use the website, we may collect information such as:
- Your name and contact details if you contact us or complete a form.
- Information you choose to include in a message to us.
- Details relating to a donation, fundraising activity or offer of support.
- Technical information about how the website is accessed and used, such as device type, browser, pages visited and approximate location.
- Information collected through website analytics where these are enabled.
We will only collect information that is reasonably necessary for the purpose for which it is being used.
How we use your information
We may use personal information to:
- Respond to enquiries.
- Manage offers of help, sponsorship or fundraising support.
- Administer fundraising activities.
- Provide information about the New Hut project where you have asked us to do so.
- Understand how people use the website and improve its content and performance.
- Maintain appropriate financial and administrative records.
- Meet legal, regulatory or safeguarding obligations where applicable.
We will not sell your personal information.
Donations and payments
Where the website provides links to an external fundraising, donation or payment service, your payment information may be collected and processed directly by that provider.
We do not intend to collect or store payment card details through this website.
Any third-party payment or fundraising provider will have its own privacy policy explaining how it processes your information.
Website analytics
We may use privacy-conscious website analytics to understand how the website is being used.
Analytics may provide information such as the number of visitors to the website, which pages are popular, general device or browser information and how visitors arrived at the website.
Where analytics or similar technologies require consent under UK law, we will seek that consent before using them.
Cookies
This website may use cookies or similar technologies where they are necessary for the operation of the site or for services that you have consented to.
Essential cookies may be used without consent where they are required for the website to function.
If we introduce non-essential cookies, advertising technologies or analytics that require consent, we will provide an appropriate way for visitors to accept or reject them.
Our lawful basis for processing information
Under UK data protection law, we must have a lawful basis for processing personal information.
Depending on the circumstances, this may include:
- Consent – where you have given us permission to use your information for a particular purpose.
- Legitimate interests – where processing is reasonably necessary to operate and support the fundraising campaign and does not override your rights and interests.
- Legal obligation – where we need to retain or process information to comply with the law.
Sharing your information
We will only share personal information where there is a legitimate reason to do so.
This may include sharing information with:
- Appropriate members or volunteers of Watton-at-Stone Scouts & Guides.
- Organisations providing services needed to operate the website.
- Fundraising, donation or payment providers you choose to use.
- Professional advisers or regulatory bodies where necessary.
- Law enforcement or other authorities where we are legally required to do so.
Where third-party services process information on our behalf, we will seek to use reputable providers with appropriate data protection arrangements.
How long we keep information
We will keep personal information only for as long as it is reasonably required for the purpose for which it was collected or where we have a legal requirement to retain it.
Information that is no longer required will be securely deleted or anonymised where appropriate.
Children's information
Scouting and Guiding naturally involve children and young people, but this public fundraising website is not intended to collect personal information directly from children.
We ask that children and young people do not submit personal information through the website without the involvement of a parent, carer or appropriate adult.
Any photographs, names or information about young people published as part of the fundraising campaign will be handled in accordance with the relevant Scout, Guide, safeguarding and consent procedures.
Your data protection rights
Under UK data protection law, you may have rights including the right to:
- Ask us for a copy of the personal information we hold about you.
- Ask us to correct inaccurate information.
- Ask us to delete your information in certain circumstances.
- Ask us to restrict how your information is used.
- Object to certain uses of your information.
- Withdraw consent where we rely on consent to process your information.
To exercise any of these rights, contact us at richard.wing@hertfordscouts.org.uk.
You also have the right to raise a concern with the Information Commissioner's Office (ICO) if you are unhappy with how your personal information has been handled.
External websites
This website may contain links to other websites, including fundraising organisations, grant providers, community organisations or social media services.
We are not responsible for the privacy practices of external websites. We recommend reviewing their privacy policies before providing personal information.
Changes to this policy
We may update this privacy policy as the fundraising campaign, website or services we use develop.
The latest version will always be published on this website, with the date of the most recent update shown at the top of the page.
Contact us
If you have any questions about this privacy policy or how your personal information is handled, please contact:
Watton-at-Stone Scouts & Guides
New Hut Fundraising Project
Email: richard.wing@hertfordscouts.org.uk